Your privacy is important to us. Here’s how KlinFlow collects, uses, and safeguards your information.
Effective date: November 2025
KlinFlow is a multi-tenant business management platform operated by DependCore. This Privacy Policy explains how we handle personal information when you visit our website, use our apps (e.g., POS, DMS, HotelFlow, MedFlow, School, Bhata), or interact with our services.
When you sign up, we collect your name, email address, organization name, and tenant subdomain. For paid plans, we may collect billing details such as business address and tax ID.
We automatically receive information such as IP address, browser type, time zone, and system logs to maintain performance and security. This includes activity logs and device metadata used for diagnostics and audit trails.
If you contact us or participate in support or training sessions, we collect messages and attachments necessary to respond or provide assistance.
We retain account and operational data as long as your tenant remains active. After termination, limited backups and logs are preserved for a defined retention period (usually 90 days) for audit and recovery purposes.
We use functional cookies to maintain session integrity and analytics tools to understand how users interact with our website. You can adjust cookie preferences in your browser settings.
We do not sell personal data. Limited data may be shared with trusted service providers such as cloud infrastructure, payment processors, or email delivery (e.g., Resend, AWS SES) under strict confidentiality agreements.
All data transmissions are encrypted via HTTPS/TLS. Access to customer data is role-based, logged, and restricted to authorized DependCore personnel only. Regular audits and monitoring help prevent unauthorized access or misuse.
Depending on your region, you may have rights to access, correct, export, or delete your data. You can make such requests by contacting us at privacy@klinflow.com.
We may store or process your data in data centers located outside your country. These transfers are protected by contractual safeguards and standard data protection clauses.
We may revise this policy occasionally. Updated versions will be posted here with a new effective date. Major changes will be notified via email or in-app announcements.
If you have any questions, concerns, or requests regarding privacy, please contact:
Last reviewed: November 10, 2025